For an application

Application period

*Please make a reservation after the date of the start of accepting orders by 7 days before using.
*In case the application made at the time of 17:00 of the day of the start of accepting orders (first day of the particular month, 4th in January) overlapped with other application with required usage date, decision will be made by holding a draw for place allocation.
*In case of application to use couple days across several months, first date of the first month will be counted as the date of the start.
*In case of receiving application from the City in the day of the start of accepting orders or for any city projects or other events, especially in purpose of social warfare enhancement, this order will be put as a priority.
* “Division” inside the table list applies for usage of the main facilities as well as others.

Reception date and time

From 4th January to 28th December (9:00-17:00).
Temporary not available during facility inspection time.

Division and period of use

Please apply for division among morning, afternoon, night or all-day use.
Preparations or removal must be included in above.
Maximum period of use is seven consecutive days.

Approval of the use and use fee

Approval of the use

Approval of Use will be issued. Please bring it in the day of rental.

Facility use fee (vary depending on the room)

It is required to prepay for facility use. Please pay for the facility use by cash or bank transfer by the due date.
Please burden bank transfer fee at your expense.

Accompanying equipment use fee

For service fee for accompanying equipment, air conditioning/heating or temporary power use, please pay by cash or bank transfer by the day before the rental.
Please burden bank transfer fee at your expense. In case you can not pay by the day before for special reason, please contact us earlier.

Change or cancellation of the reservation

Change or cancellation of the reservation application

In case of change or cancellation in reservation matters, please resend us application form or cancellation form as soon as possible.

Fee refund

In principle, already paid fees are not refundable (in case fee is unpaid, please pay as soon as possible).
However, if applied before following period, fee is refundable.

Main Hall, International Conference Room, Large Conference Room	30 days before usage date (in case there are couple usage days, first day of usage is applicable)
For using each rooms (only Main Hall, International Conference Room, Large Conference Room)	7 days before usage date (in case there are couple usage days, first day of usage is applicable)

*Initial date for reckoning (30 days or 7 days before the usage) does not include usage date.

Legend

Date of use		The final date for the cancellation
April, 2017		Before 30 days	Before 7 days
1	Saturday	2nd March	25th March
2	Sunday	3rd March	26th March

Before the use

Meeting before the use

Please hold a meeting with person in charge of the room 1 month before the usage.
Please contact us in case you need to see the room in advance.

Points discussed in the meeting

a) Event content, schedule, venue set up, layout
b) Way of using accompanying equipment’s and others brought with you
c) Set up of signboards, bulletins and decoration
Please fix the chief supervisor, stage progression officer, reception officer and others before the meeting.

Notification to relevant authorities

In case there is need to give notification to relevant authorities determined by the law, please manage it by your side.

Gifu North Fire Department	1769-496, Sagiyama, Gifu City	TEL:058-231-5308
Gifu City Health Center (Living and Health Department)	2-19, Miyakodori, Gifu City	TEL:058-252-7194
Gifu North Police Office	2-2-22, Kamitsuchii, Gifu City	TEL:058-233-0110

The day of the use

Before the use

Please come to pick up keeps to the Office. We ask you to manage all kind of preparations or decorations by your side.

During usage

Please use equipment by your side. Depending on the type of equipment, facility personnel can help you in the operation. For request, please contact us earlier.

After the use

Please reinstall tables or chairs after the event finishes and contact the Office. Also, please check carefully if there is nothing left in the room.

Warning

Reception and arrangement

Please arrange reception, guidance or other arrangements by your side.

It is not allowed to placing posters or stickers.

Please refrain from placing poster or stickers to the wall, glass surface or doors and use plastic pallet or hook.

Use of citizen’s gallery

Please make a notice before exhibition, sales or photo shooting in The Citizen’s gallery.

Please be aware of the burglary

For theft prevention, please keep valuables in your possession when you move around the facility.

Observance of withstand load

Withstand load capacity for citizen’s gallery is 300㎏/㎡.

Takeaway of the garbage

Please takeaway all garbage with you.

Prohibitions

Users and visitors are not allowed to implement below matters. Users are responsible for visitors act.

1. Do not collect donations, sell or offer goods or food items without permission.
2. Do not make a notice or act in a way to disturb other people
3. Do not cause conflagration, explosions and other dangerous behavior which could result in incident.
4. Do not deface or damage the building, manufactured articles or other goods.
5. Do not post or distribute advertising materials without permission.
6. Do not enter and use the facility without permission.
7. Do not drink, eat and smoke outside of designated areas.
8. Do not act against all operations necessary to control the event.

Suspension of the use

In case of violation of the provisions and regulations, we may ask you to cancel or suspect facility usage.

For the visitors’ safety

Organizer is required to take all kind of actions related to keep visitors’ safety when using the facility.
Organizer has to pay attention not to cause conflagration or other disasters. In case of the disaster, it is obligated to take following measures to ensure safety.

Guidance of the audience

Organizer is required to keep stay audience in their seats during performance or warn not to approach dangerous objects.
Please submit security plan before the event.

Prohibition of the Use of fire

No source of ignition or other hazardous material is permitted.
In case of use of fire for performance, please contact us before.
Approval from facility side will be granted after your submission and approval of 「“Application for approval of cancellation of prohibited acts”」 to the North Police Office of Gifu City.

Smoking

Smoking is allowed only in designated area.

Observance of the capacity

Each facility has regulation of the capacity and it is not allowed to enlarge it due to the Fire Services Act. Please observe the regulation strictly.

Confirmation of the fire-prevention equipment

Please confirm the place of disaster prevention equipment as fire extinguisher, fire hydrant, fire shutter and do the inspection after the event finishes. Do not set any objects before these equipment’s.

Confirmation of the evacuation route and guidance

Organizer is obligated to guide visitors in case of evacuation under the instruction of the fire administrator. Please set up guides and confirm emergency exit and evacuation route as a disaster preparedness measure.

First-aid fire fighting and reporting

In case of the fire, please gave first-aid fire fighting and call immediately control room using closest telephone or the one set on the fire hydrant.

Emergency case

In case of sudden personal injuries as illness or injury, please contact office immediately and follow of the instructions of the personnel.

Scope of the management responsibility and force majeure

In case organizers or visitors receive damage due to emergency earthquake announce, fire alarm, power cut, burglary or other incidents during using the facility (including preparation and removal) and no defect from the facility side was confirmed, the facility is not responsible for the damage.

About service facility

Temporary telephone, FAX

There is temporary telephone and FAX service in the facility. Please contact us earlier to use.
Temporary phone: 058-296-1337　・058-296-1338

Fee: 1,380 JPY per 1 line and 1 division (4,140 JPY a day) and call charge
Period of set up: period of the use of the facility
Request: in case of putting above information to the printed papers, please specify the period of use
Temporary phone has two lines. Please arrange new line by your side if needed.

Internet

There is internet connection service in the facility. Please contact us earlier to use.
Usage line is VSDL system.

Fee: 1,380 JPY per 1 line and 1 division (4,140 JPY a day)
Period of set up: period of the use of the facility
Request: the facility provides only VDSL converter and 1 LAN cable.
Please arrange PC and hub by your side.

Elevator

EV1,2,4： doorway W0.85×H2.1 ・inside dimensions W1.4×D1.35×H2.3 ・authorized payload 0.75t
EV3： doorway W0.9×H2.1 ・inside dimensions W1.2×D2.0×H2.3 ・authorized payload 1t